Track expenses per property and unit

Record what each property costs, from electricity to repairs, and see your net income after expenses.

Open Expenses and click Add expense.
Choose a Category (electricity, water, internet, cleaning, supplies, maintenance, condo dues, taxes, platform fees, staff or other), then the Amount and Date.
Under Applies to, pick Whole business, a Property or a Unit. This can’t be changed later: delete the expense and add it again.
Add the Vendor and Reference if you like, and click Add expense.

The Expenses page: total expenses this month, the top categories, a Where the money went bar, and the list of expenses with vendor and amount.

The page totals your expenses for the period you choose and shows Where the money went by category. Filter by property or search by vendor.

Attach the receipt

In Add expense (or when editing one), click Attach a receipt and choose a photo or PDF, up to 8 MB. Expenses with a receipt show a paperclip in the list: click it to open the receipt. To replace it, attach another; to remove it, edit the expense and click the × beside it.

Editing an expense: category, amount, date, property, vendor and description, with the receipt resibo-plumbing.jpg attached and a View link.

Monthly expenses

Condo dues, internet, a caretaker’s salary: turn on Repeat every month when adding it. BahaySuite adds it by itself on the same day each month (the 28th for dates after the 28th). Set Stop after if it ends on a known date.

Your monthly expenses are listed under Monthly expenses with the next date. Pause one while it doesn’t apply, or delete it to stop it for good; the expenses it already added stay in your list and are marked Monthly.

Expenses are subtracted in Analytics (net revenue) and in Reports → profit & loss, so you see what each property really earns.

Part of Growth and All-in-One, or the ₱49 Expense Management add-on.

Still stuck? Message us and we’ll walk you through it, in English or Tagalog.